Privacy policy for applicants

We are pleased that you are interested in us and are applying or have applied for a job in our company. In the following, we would like to provide you with privacy policy regarding the processing of your personal data in connection with your application.

Who is responsible for data processing?

Responsible within the meaning of data protection law is

SoftProject GmbH
Am Erlengraben 3
D-76275 Ettlingen

You will find further information on our company, details of authorized representatives and other contact details in our imprint.

Which data of yours are processed by us? And for what purpose?

We process the data you have sent us in the context of your application in order to assess your suitability for the position (or any other open position in our company) and to complete the application process.

What is the legal basis for this?

Legal basis for the processing of your personal data in this application procedure is primarily § 26 BDSG in the version valid from 25.05.2018. It allows the processing of the data required in the context of the decision to establish an employment relationship.

Should the data be necessary for legal prosecution after completion of the application procedure, data processing may be carried out on the basis of the requirements of Art. 6 DSGVO, in particular to safeguard legitimate interests pursuant to Art. 6 para. 1 lit. f. of the German Data Protection Act. DSGVO. Our interest then lies in the assertion or defence of claims.

How long is the data stored?

Applicant data will be deleted after 6 months in the case of rejection.

In the case that you have agreed to a further storage of your personal data, we will transfer your data into our applicant pool. The data will be deleted there after two years.

If you have been accepted for a job as part of the application procedure, the data from the applicant data system will be transferred to our personnel information system.

To which recipients will the data be forwarded?

We use a specialized software provider for the application process. It acts as a service provider for us and may also obtain knowledge of your personal data in connection with the maintenance and servicing of the systems. We have concluded a so-called order processing contract with this provider, which ensures that the data processing is carried out in a permissible manner.

Your applicant data will be reviewed by the personnel department after receipt of your application. Suitable applications are then forwarded internally to the department heads for the respective open position. Then the further procedure is coordinated. As a matter of principle, only those persons within the company who need your data for the proper course of our application procedure have access to it.

Where is the data processed?

The data are processed exclusively in computer centres of the Federal Republic of Germany.

Your rights as an “Affected Party”

You have the right to information about your personal data processed by us.

In the case of a request for information which is not made in writing, we ask for your understanding that we may then demand proof from you that you are the person for whom you claim to be.

Furthermore, you have the right to correction or deletion or to restriction of the processing to the extent to which you are legally entitled to do so.

Furthermore, you have the right to object to the processing within the scope of the statutory provisions. The same applies to a right to data transferability.

Data protection officer

We have designated a data protection officer in our company. You can reach this person via the following contact options:

SoftProject GmbH
– Data protection officer–
Am Erlengraben 3
D-76275 Ettlingen
Email: ed.tcejorptfos@ztuhcsnetad

Right of appeal

You have the right to complain to a data protection supervisory authority about the processing of personal data by us.