Privacy Policy

Data protection

 

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. When you use this website, various personal data is collected.

By using our website, you consent to the storage and use of your data as described in this statement. Changes to this privacy policy will be made directly on this page so that you are always informed about what data SoftProject stores and uses.

Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done. We would like to point out that data transmission over the Internet (e.g., when communicating by email) can have security gaps. It is not possible to completely protect data from access by third parties.

Use and purpose limitation of personal data

The storage of personal data via our websites is subject to your prior consent. This means that you alone decide whether to disclose the data requested during registration, for example. Your data may be used by SoftProject for inquiries, order processing, or to improve our services and products.

However, data will only be transferred to third parties outside SoftProject with your express consent, unless such transfer is permitted by applicable law.

Note on the responsible body

The responsible body for data processing on this website is:

SoftProject
Am Erlengraben 3
76275 Ettlingen
Germany
Phone: +49 7243 56175-0
Email: datenschutz@softproject.de

The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

You can obtain information about the data we store about you at any time or request that we restrict or suspend the processing of your data. Furthermore, you can revoke your consent to the collection and storage of your personal data for the future at any time. You have the right to complain about us to a data protection supervisory authority.

 

Data protection officer

We have appointed a data protection officer.

Phone: +49 7243 56175-0
Email: datenschutz@softproject.de

 

Analytics tools and third-party tools

When you visit our website, your surfing behavior may be statistically evaluated. This is primarily done using cookies and so-called analysis programs. The analysis of your surfing behavior is usually anonymous; your surfing behavior cannot be traced back to you.

You can object to this analysis or prevent it by not using certain tools. Detailed information about these tools and your options for objecting can be found in the following privacy policy.

 

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke any consent you have already given at any time. To do so, simply send us an informal email. The legality of the data processing carried out up to the point of revocation remains unaffected by the revocation.

Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR).

If data processing is based on Art. 6 (1) (e) or (f) GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims (objection pursuant to Art. 21(1) GDPR).

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing purposes; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will no longer be used for direct marketing purposes (objection pursuant to Art. 21 (2) GDPR).

 

Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or place of the alleged violation. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

 

Google reCAPTCHA

We use "Google reCAPTCHA" (hereinafter "reCAPTCHA") on this website. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

reCAPTCHA is used to check whether data entry on this website (e.g., in a contact form) is performed by a human or by an automated program. To do this, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis begins automatically as soon as the website visitor enters the website. reCAPTCHA evaluates various information for the analysis (e.g., IP address, length of time the website visitor stays on the website, or mouse movements made by the user). The data collected during the analysis is forwarded to Google.

The reCAPTCHA analyses run entirely in the background. Website visitors are not notified that an analysis is taking place.

The storage and analysis of data is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting its web offerings from abusive automated spying and spam. If consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR; consent can be revoked at any time.

For more information about Google reCAPTCHA, please refer to Google's privacy policy and terms of service at the following links: https://policies.google.com/privacy?hl=de and https://policies.google.com/terms?hl=de.

 

CleverReach

This website uses CleverReach to send newsletters. The provider is CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede, Germany. CleverReach is a service that can be used to organize and analyze newsletter mailings. The data you enter for the purpose of receiving the newsletter (e.g., email address) is stored on CleverReach's servers in Germany or Ireland.

Our newsletters sent via CleverReach enable us to analyze the behavior of newsletter recipients. Among other things, we can analyze how many recipients opened the newsletter and how often each link in the newsletter was clicked. With the help of conversion tracking, we can also analyze whether a predefined action (e.g., purchase of a product on our website) took place after clicking on the link in the newsletter. For more information on data analysis by CleverReach newsletters, please visit:https://www.cleverreach.com/de/funktionen/reporting-und-tracking/.

Data processing is based on your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of data processing operations that have already taken place remains unaffected by the revocation.

If you do not want CleverReach to analyze your data, you must unsubscribe from the newsletter. We provide a link for this purpose in every newsletter message. You can also unsubscribe from the newsletter directly on the website.

The data you provide to us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from both our servers and the servers of CleverReach after you unsubscribe from the newsletter. Data stored by us for other purposes (e.g., email addresses for the member area) remains unaffected by this.

For more information, please refer to CleverReach's privacy policy at: https://www.cleverreach.com/de/datenschutz/.

Conclusion of a contract for commissioned data processing

We have concluded a contract with CleverReach for commissioned data processing and fully implement the strict requirements of the German data protection authorities when using CleverReach.

 

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption.

You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in the address line of your browser. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

 

Information, blocking, deletion, and correction

Within the framework of the applicable legal provisions, you have the right to obtain information free of charge at any time about your stored personal data, its origin and recipients, and the purpose of data processing, and, if applicable, a right to correct, block, or delete this data.

If you have any questions about this or other issues relating to personal data, you can contact us at any time at the address given in the legal notice.

 

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data.

You can contact us at any time at the address given in the legal notice. The right to restrict processing applies in the following cases:

  • If you dispute the accuracy of your personal data stored by us, we will generally need time to verify this. For the duration of the verification process, you have the right to request that the processing of your personal data be restricted.
  • If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
  • If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of its deletion.
  • If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request that the processing of your personal data be restricted.

If you have restricted the processing of your personal data, this data may—apart from its storage—only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

 

Objection to advertising emails

We hereby object to the use of contact data published within the scope of the legal notice obligation for sending unsolicited advertising and information materials. The operators of the website expressly reserve the right to take legal action in the event of unsolicited advertising information being sent, for example via spam emails.

 

Cookies

Some of the web pages use cookies. Cookies do not harm your computer and do not contain viruses. Cookies serve to make our website more user-friendly, effective, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies." They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognize your browser the next time you visit.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be restricted.

Cookies that are necessary for the electronic communication process or to provide certain functions you have requested (e.g., shopping cart function) are stored on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services.

If other cookies (e.g., cookies for analyzing your surfing behavior) are stored, these are treated separately in this privacy policy.

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Contact form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not pass on this data without your consent.

The data entered in the contact form is therefore processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time. To do so, simply send us an informal email. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation. The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to its storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions—in particular retention periods—remain unaffected.

 

Request by email, telephone, or fax

If you contact us by email, telephone, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of processing your request. We will not disclose this data without your consent.

This data is processed on the basis of Art. 6 (1) (b) GDPR, provided that your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on your consent (Article 6(1)(a) GDPR) and/or our legitimate interests (Article 6(1)(f) GDPR), as we have a legitimate interest in the effective processing of inquiries addressed to us.

The data you send us via contact requests will remain with us until you request us to delete it, revoke your consent to its storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions—in particular statutory retention periods—remain unaffected.

 

Email addresses

If you provide us with your email address, we will communicate with you via email. We will not disclose your email address to third parties outside SoftProject . If you no longer wish to receive emails from us, you can unsubscribe at any time. When sending an email to SoftProject , personal data may be automatically transmitted depending on the settings of your email program. SoftProject also treat this data confidentially.

 

Newsletter data

If you would like to subscribe to the newsletter offered on the website, we require your email address and information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. No further data is collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 (1) (a) GDPR). You can revoke your consent to the storage of data, your email address, and its use for sending the newsletter at any time, for example via the "unsubscribe" link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you provide us with for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted after you unsubscribe. Data stored by us for other purposes remains unaffected by this.

 

Newsletter unsubscription

If you no SoftProject wish to receive email messages from SoftProject , you can revoke your previously granted permission at any time. To be removed from the SoftProject, simply send us an email message.

 

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version
  • operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of server request
  • IP address

This data is not merged with other data sources. This data is collected on the basis of Art. 6 (1) lit. f GDPR.

The website operator has a legitimate interest in the technically error-free presentation and optimization of its website—for this purpose, the server log files must be recorded.

 

Links to other sites

Our website also contains links to other sites belonging to partners or other companies. SoftProject not responsible for the data protection measures or content of the linked websites.

 

Applications

We process applicant data solely for the purpose of and within the scope of the application process in accordance with legal requirements. The processing of applicant data is carried out to fulfill our (pre)contractual obligations within the scope of the application process in accordance with Art. 6 (1) (b) GDPR and Art. 6 (1) (f) GDPR, insofar as data processing becomes necessary for us, e.g., in the context of legal proceedings (in Germany, § 26 BDSG also applies).

The application process requires applicants to provide us with their application data. The necessary application data is marked if we offer an online form, otherwise it is derived from the job descriptions and generally includes personal details, postal and contact addresses, and the documents relating to the application, such as cover letter, resume, and references. In addition, applicants can voluntarily provide us with additional information.

By submitting their application to us, applicants consent to the processing of their data for the purposes of the application process in accordance with the manner and scope set out in this privacy policy.

If special categories of personal data within the meaning of Art. 9 (1) GDPR are voluntarily provided during the application process, their processing is additionally carried out in accordance with Art. 9 (2) lit. b GDPR (e.g., health data, such as severely disabled status or ethnic origin). If special categories of personal data within the meaning of Art. 9 (1) GDPR are requested from applicants as part of the application process, their processing shall also be carried out in accordance with Art. 9 (2) (a) GDPR (e.g., health data if this is necessary for the performance of the job).

If available, applicants can submit their applications to us using an online form on our website. The data is transmitted to us in encrypted form using state-of-the-art technology.

Applicants can also send us their applications by email. However, please note that emails are not encrypted and applicants must ensure that their emails are encrypted themselves. We therefore cannot accept any responsibility for the transmission of the application between the sender and our server and therefore recommend using an online form or sending the application by post. Instead of applying via the online form and email, applicants still have the option of sending us their application by post.

The data provided by applicants may be further processed by us for the purposes of the employment relationship in the event of a successful application. Otherwise, if the application for a job vacancy is unsuccessful, the applicants' data will be deleted. Applicants' data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time.

Subject to a justified revocation by the applicant, the data will be deleted after a period of six months so that we can answer any follow-up questions regarding the application and fulfill our obligations to provide evidence under the Equal Treatment Act. Invoices for any travel expense reimbursements will be archived in accordance with tax regulations.

 

Talent pool

As part of the application process, we offer applicants the opportunity to be included in our "talent pool" for a period of two years on the basis of consent within the meaning of Art. 6 (1) (a) and Art. 7 GDPR.

The application documents in the talent pool will only be processed in connection with future job postings and employee searches and will be destroyed at the latest after the deadline has expired. Applicants are informed that their consent to be included in the talent pool is voluntary, has no influence on the current application process, and that they can revoke this consent at any time for the future and declare their objection within the meaning of Art. 21 GDPR.

 

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA; "Google"). The use includes the "Universal Analytics" operating mode. This makes it possible to assign data, sessions, and interactions across multiple devices to a pseudonymous user ID and thus analyze a user's activities across devices.

Google Analytics uses "cookies," which are text files placed on your computer, to help the website analyze how users use the site. The info generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States. However, if IP anonymization is activated on this website, your IP address will be truncated by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website activity and internet usage to the website operator. These purposes also constitute our legitimate interest in data processing. The legal basis for the use of Google Analytics is Section 15 (3) TMG and Art. 6 (1) lit. f GDPR. The data sent by us and linked to cookies, user IDs (e.g., user ID) or advertising IDs is automatically deleted after 14 months. Data that has reached its retention period is automatically deleted once a month. For more information on terms of use and data protection, please visithttps://www.google.com/analytics/terms/de.html or https://policies.google.com/?hl=de.

You can prevent cookies from being stored by adjusting your browser software settings accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by downloading and installing the browser add-on. Opt-out cookies prevent the future collection of your data when you visit this website. To prevent Universal Analytics from collecting data across different devices, you must opt out on all systems you use. Clicking here will set the opt-out cookie: [ga-optout text="Disable Google Analytics" Google Analytics"]

 

LinkedIn Insight Day

This website uses LinkedIn's Insight Tag. This service is provided by LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Data processing by LinkedIn Insight Tag

With the help of LinkedIn Insight Tags, we receive information about visitors to our website. If a website visitor is registered with LinkedIn, we can analyze key professional data (e.g., career level, company size, country, location, industry, and job title) of our website visitors and thus better tailor our site to the respective target groups. Furthermore, with the help of LinkedIn Insight Tags, we can measure whether visitors to our websites make a purchase or perform another action (conversion measurement). Conversion measurement can also be carried out across devices (e.g., from PC to tablet). LinkedIn Insight Tag also offers a retargeting function that allows us to display targeted advertising to visitors to our website outside of the website, whereby, according to LinkedIn, the advertising recipient is not identified.

LinkedIn itself also collects log files (URL, referrer URL, IP address, device and browser properties, and time of access). The IP addresses are shortened or (if they are used to reach LinkedIn members across devices) hashed (pseudonymized). The direct identifiers of LinkedIn members are deleted by LinkedIn after seven days. The remaining pseudonymized data is then deleted within 180 days.

As the website operator, we cannot assign the data collected by LinkedIn to specific individuals. LinkedIn will store the personal data collected from website visitors on its servers in the USA and use it for its own advertising purposes. For details, please refer to LinkedIn's privacy policy athttps://www.linkedin.com/legal/privacy-policy#choices-oblig.

 

Legal basis

The use of LinkedIn Insight is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in effective advertising measures, including social media. If corresponding consent has been requested (e.g., consent to the storage of cookies), processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; consent can be revoked at any time.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here:https://www.linkedin.com/legal/l/dpaandhttps://www.linkedin.com/legal/l/eu-sccs.

Objection to the use of LinkedIn Insight Tag

Opt out of LinkedIn's analysis of usage behavior and targeted advertising at the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Furthermore, LinkedIn members can control the use of their personal data for advertising purposes in their account settings. To prevent LinkedIn from linking data collected on our website to your LinkedIn account, you must log out of your LinkedIn account before visiting our website.

 

Order processing

We have concluded a contract for order processing (AVV) with the above-mentioned provider. This is a contract required by data protection law, which ensures that the provider only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

 

Google Web Fonts

We use Google Fonts from Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) on our website. Google Fonts is used without authentication and no cookies are API to the Google Fonts API . If you have a Google account, none of your Google account data will be transmitted to Google while using Google Fonts. Google only records the use of CSS and the fonts used and stores this data securely. You can find more information on these and other questions athttps://developers.google.com/fonts/faq?tid=231550220956.

You can find out what data Google collects and what this data is used for athttps://www.google.com/intl/de/policies/privacy/.

 

Privacy policy for social media

XING

We would like to inform you here about the processing of personal data via the XING Share button function.

The "XING Share Button" is used on this website. When you visit this website, your browser establishes a temporary connection to XING SE ("XING") servers, which provide the "XING Share Button" functions (in particular, the calculation/display of the counter value). XING does not store any personal data about you when you visit this website. In particular, XING does not store any IP addresses. There is also no evaluation of your usage behavior via the use of cookies in connection with the "XING Share Button." You can access the current data protection information on the "XING Share Button" and additional information on this website:https://www.xing.com/app/share?op=data_protection https://www.xing.com/app/share?op=data_protection

 

LinkedIn

Our website uses the "Share" function of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. If you click on the LinkedIn "share button" (plug-in), you will be redirected to your user account in a separate browser window, provided you are logged into your LinkedIn user account, and you can share the electronic publication stored on our website by adding a comment. The plug-in establishes a direct connection between your browser and the LinkedIn server. LinkedIn receives the information that you have visited our website with your IP address. LinkedIn can then associate your visit to our website with you and your user account. Please note that we have no knowledge of the content of the (personal) data transmitted or its use by LinkedIn. For more information, please refer to LinkedIn's privacy policy at:https://www.linkedin.com/legal/privacy-policy.